IBCT - ECP-201: Effective Crisis Management
ECP-901 BCRM

ECP-901 BCRM

ECP-201: Effective Crisis Management

 ECP - 201: Effective Crisis Management Planning and Response

 This intensive 2-day course trains participants in Crisis Management Team and Incident Response procedures at Operational, Tactical, and Strategic levels of command.

 Audience

This course is designed for Crisis Management Team Members, Crisis Management Team Leaders and those providing administrative, secretarial or private office support to a crisis team. It is also highly useful for executives, managers, business continuity planners and business unit staff who are involved in or manage crisis activities, and for managers, information technology managers, administrative heads, and others responsible for the effective administration of any size of organization.

Objectives

At the conclusion of this course, participants should:

·               know how to exercise command and control; decision making and leadership in a crisis

·               be able to implement Crisis Communications tools for internal and external use

·              understand the main crisis management systems used in industry and government

·               have the tools and knowledge required to conduct a Risk Analysis for their organization

·              know how to identify cost-effective crisis management strategies for critical business activities

·              be able to establish the organizational framework required to enable their crisis management program

·              be able to implement an effective Crisis Management structure within their organization

·                know how to keep their crisis management plans current and viable

·              have the tools and knowledge required to plan and coordinate effective tests and exercises

 

Topics Covered:

 

1.      Introduction to Crisis Management

·           What is a crisis - how does it affect an organization?

·           How is an crisis escalated and by what structures?

·            Who makes up the Crisis Management Team?

·           What resources does the CMT require?

·           What does a crisis management plan contain?

·           How are crisis communications managed?

·           How do you train and exercise the team?

 

2.      Risk Analysis - What threatens your organization?

       ·           Understanding the need for a Crisis Management program o      Conducting a Risk Analysis

 

3.       Developing a Crisis Management Plan:

·                 Creating a Crisis Management Team

·           Establishing on-site and off-site Command Centers

·           Escalating emergencies and activating Business Continuity teams and plans

      ·           Crisis management checklists to help the CMT with ‘crisis project management’

 

4.       Key Components in a Crisis Management Plan:

·           Decision-making authority

·           Coordination with public authorities

·           Human resources issues

·           Financial control issues

·           Legal, contractual and regulatory issues

 

5.       Crisis Communications:

·           Dealing with the media and managing corporate image

·           Communicating proactively with customers, suppliers, and other stakeholders

·           Addressing the needs and concerns of employees and their families

·           Guidelines for Effective Media Relations—broadcast interviews, print media, news Conferences. Internet, social media

 

6.       Awareness and Training

·           Defining your Awareness and Training Requirements

·           Designing your A&T Program

·           Implementing the Program

·           Measuring Program Effectiveness

·           Managing the Ongoing Program

 

7.      Test your plan, exercise your people

·           Table Top Exercises

·           Simulation Exercises

·           Drills

·           Operational Exercises

·           Mock Disasters

 

8.      Setting Test and Exercise Objectives:

·           Planning and Preparation

·           Measuring Success and Performance

·           Critical Success Factors

 

9.      Plan Maintenance:

·           Establishing a repository for all plan documentation and procedures

·           Implementing a Change Control system

·           Administering the maintenance process

·           Developing and ensuring compliance with corporate policies and standards

 

10.      Plan Evaluation:

·           Reviewing periodic Risk Analysis

·           Identifying significant changes to business units and critical operating processes

·           Reviewing current crisis management strategies

 

11.   Plan Administration:

·         Administering the plan maintenance process

·           Centralized versus decentralized administration

·           Managing access and dissemination of plan contents

·           Reviewing and updating Crisis Management requirements

·           Auditing the Crisis Management program

 

Typical Agenda Day 1

Evolution of Crisis Management Planning

·           What Is 'Crisis Management'?

·           The Structure Of A 'Crisis'

·           Identify Root Causes - 'Prevention Is Better Than Cure'

·           Ensuring The Correct Flow Of Communication Within The Company / Organization & To Its Stakeholders

·           Be Effective & Efficient In Managing The Media

·           The Gulf Region & Crisis Management

 

Element 1: Understanding the Organization

·           Risk Analysis

o         Conducting a Risk Analysis

o         Review of Risk Analysis tools o Sample Risk Analysis results o    Case Study – Risk Analysis 

 

Day 2 

 

Element 2: Determining Crisis Management strategies

 

  • Collecting and Compiling the Data

  • Analyzing the Data and Determining Options

  • Identifying Strategies to Reduce Risk and Impact

  • Selecting Cost-Effective Strategies

    • Case Study – Strategy Selection

 

 Element 3: Developing and implementing a CM response

 

  • Establishing the Crisis Management teams

    • Case Study – Creating a Team Structure

  • Implementing a Crisis Management Framework

  • Communicating in a Crisis

    • Case Study – Crisis Communications 

 

Day 3 

 

Element 4: Exercising, Maintenance and Review

 

  • Testing and Validating CM plans

  • Exercising CM teams

    • Case Study – Developing an exercise plan

  • Enabling the CM program

  • Maintaining and Administering CM plans

  • Auditing and Evaluating CM plans 

 

Element 5: Embedding CM in the Organization’s Culture

 

  • Developing a CM Awareness & Training program

  • Case Study – Designing, Developing and Implementing a CM Awareness and Training program 

 

Element 6: CM Program Management

 

  • Maintaining Management Commitment

  • Review of Business Continuity Best Practices 

 

Course Handouts:

 

  • Print and Electronic Versions of all Presentation Materials

  • Excel Spreadsheet tools for Risk Analysis and Strategy Evaluations, Word document templates

  • Over 500 additional software tools covering all aspects of Crisis Management

 

NOTE: This course is normally offered as a private in-house 1-day session for up to 25 participants; cost to be determined by the number of participants and location of the course presentation.

Contact Us

Institute for Business Continuity Training
1623 Military Road, Suite 377
Niagara Falls, NY 14304

T: 1-844-408-4358

F: 1-716-313-1750

E: This email address is being protected from spambots. You need JavaScript enabled to view it.